Umalusi Vacancies 2024: Receptionist (2-year fixed term contract) 

Receptionist (2-year Fixed Term Contract)

Umalusi Vacancies 2024: Receptionist (2-year fixed term contract)
Unit: Public Relations and Communications (PR & Comms)
Reference Number: GOCEO/07/03

Requirements

• NQF Level 4 qualification (SC, NSC NCV) or equivalent
• A diploma in Communications/Office Administration will be an added advantage
• At least one-year relevant experience in a similar environment
• Good computer skills will be added advantages
• Communication skills (written and verbal)
• Strong computer skills
• Knowledge of principles and practices of basic office management
• Telephone etiquette
• Ability to manage the telephone system
• Experience in working on a switchboard
• Knowledge of education and training environment and NQF Levels

Duties

• Answer telephone, screen and transfer calls to the relevant unit/person
• Take and relay messages
• Provide information to callers
• Resolve telephonic calls where possible
• Deal with queries from the public and stakeholders
• Receive walk-in visitors
• Confirm reason for visit and call relevant employee to accompany person to the venue/office
• Receive mail and parcels, sign for receipt if applicable and forward to Registry (organize with the GA if heavy parcel)
• Liaise with external couriers regarding the collection of parcels destined for external recipients
• Manage the telephone management service/system
• Register new employees on the system and allocate a code and password for each person
• Draw reports for each individual at month-end. Forward reports to the relevant manager/employee to sign IOD in cases where the set minimum amount of calls (cost) is exceeded
• Do the scheduling of meetings for the meeting rooms/board rooms online
• Monitor attendance and cancellations of meetings
• Post schedules of meetings in the kitchen to ensure that the Housekeepers provide beverages, etc. for the purpose of meetings
• Ensure that the waiting area is neat and clean.
• Collaborate with dry cleaners on tablecloths, etc. collection, cleaning and return if necessary.

Also Apply For: OFFICE OF THE CHIEF JUSTICE VACANCIES: REGISTRAR’S CLERK x2

Notes

Enquiries:
HCM at (012) 030 0736 or (012) 030 0856. Interested candidates may visit Umalusi website: www.umalusi.org.za to access full job advert or download an application form. Applications must be sent to this address: Recruit.RECEPTION@umalusi.org.za

Umalusi is an affirmative action employer with equal employment opportunities; thus all appointments will be made in accordance with its Employment Equity Plan aimed at promoting representivity as outlined in the Constitution of South Africa (racial groups, gender and people living with disabilities). Correspondence will be limited to shortlisted candidates only. Umalusi reserves the right not to appoint. Failure to attach the fully completed Umalusi application form (not Z83) and your CV (excluding supporting documents) will result in your application being disqualified. The closing date for applications is 30 July 2024 at 16h00. Any applications received after the closing date will not be considered.

Salary (per annum): R 222,957
Closing Date: 2024-07-30

Visit Umalusi Vacancies 2024 Official Page To Apply